Mothers
of Military Support (MOMS) Vendor Application/Terms of Agreement
(Print This Form)
Applications must be submitted on line or mail no exceptions.
Thank
you for your interest in The Kelso Fly In featuring the Cascade War Birds
Please
Note: Registration and application fee, there is a 2 day
minimum purchase requirement for booth space. By registering online you accept/agree to
the Terms of Service/Agreement of Mothers of Military support Web Site and Vendor Terms of
Service/Agreement outlined below.
This
year we are featuring the aircraft of Cascade War birds and the ground equipment of Puget
Sound Military Vehicles Collectors' Club, this event displays the history from both the
W.W.II and Korea era. Flying displays and static displays, plus a convoy through town are
the highlights of the weekend.
Children 15
years and younger admitted free. Military Veterans of the armed service are admitted free,
Military ID required. Payment for ticket donation goes directly for services
of the fly in. All ticket donations are non refundable.
In the event of inclement weather the ticket will be valid for this event in 2009
Gates Open: 10:00 AM until 8:00 PM Each day of the event.
FREE CONCERT
Mr.
Marc Ensey will be performing “"The Old Army Bag"
FREE
ADVERTISING
Submit
your Vendor Application by C.O.B. June 31st and receive a banner ad or ad space
in our Community Partners Section for one full year free on the Mothers of Military
Support Web Site.
REFUNDS
THERE WILL BE NO REFUNDS OF BOOTH FEES AFTER JULY 14, 2008 TOTAL FEES MUST ACCOMPANY THE CONTRACT OR BE REGISTERED ON LINE PRIOR TO JULY 14, 2008
All
mail in contracts must be postmarked by July 14, 2008. Any contract/agreement received
with a postmark after July 14 will be returned. Confirmations
will be sent only if a self addressed stamped envelope is enclosed.
BUSINESS
LICENSE
City
of Longview, WA
It
is your responsibility to check with the City of
Longview, WA regarding a business
license to participate in the Kelso Fly In. http://www.ci.longview.wa.us/
City
of Kelso, WA
It
is your responsibility to check with the City of Kelso, WA regarding a business license
to participate in the Kelso Fly In. http://www.kelso.gov/
Washington
State
All
vendors who will sell tangible, personal property at the Kelso Fly In must
have
a Washington State business license, must collect local and state taxes on all sales (and
remit all taxes to the State), and must complete the Washington State Department of
Revenue Vendor Information Form.
https://fortress.wa.gov/ga/webs/
AS
THIS IS A STATE LAW, VENDORS CANNOT BE ACCEPTED IF THIS FORM IS NOT PROVIDED WITH THE
CONTRACT BY THE July 14th DEADLINE.
Washington
State Business Requirements
If
you do not already have a State UBI number, you may obtain it online by going to the
following link. You obtain the UBI number there by filing the “Master Business
Application”.
http://www.dol.wa.gov/business/file.html
There
is a one-time charge of $15 for this number, which you must have in order to sell in the
State of Washington. If you prefer to file by mail, their address is: Master License
Servicing Department of Licensing PO Box 9034 Olympia, WA 98507-9034
On line Registration
There
is a $5.00 NON Refundable on line Application/Processing fee.
Under
the Terms of this agreement you agree that you will provide the Mothers of Military
Support representative by e-mail, fax or in person the appropriate Washington State
documents required by law. Email
to: mailto:hreid4u@vfwonline.net Fax:
Market
Features
Patriotic
items, Military and Veteran Information Booths, non-profit organizations in support of
Veterans and Military, Elephant ears, Kettle Corn, Burgers, BBQ, Hot Dogs, Refreshments,
Coffee Stands, Snow Cones, Breakfast Concessions for Volunteers, Vendors, Pilots, and
Ground Support personnel. Hand made and hand grown Items.
For
further information contact:
MOMS
Secretary: Mrs. Helen Reid, Email: hreid4u@vfwonline.net
Phone: 1-360-577-6757
http://www.mothersofmilitarysupport.org
Kelso
Fly-In Mothers of Military Support 1105 D 15th
Ave 111 Longview, WA 98632
360-430-3597
email momsevent@aol.com
Vendor
Application Checklist
1.
Vendor Application and booth space fee
2.
Vendor Contract (signature required) If mail in.
Or
register on line at http://mothersofmilitarysupport.momsservices.org/kelso.htm
4.
State of Washington UBI number
5.
Copy of your 2007 City of Kelso/Longview Business License, if required. Mail to: Mothers
of Military Support 1105 D 15th Ave 111 Longview, WA 98632.
Or you can Email to: hreid4u@vfwonline.net
Booth
Space Fees
$25.00, per day 2 day minimum. per each 10’ x
10’ space, for the duration of the event. 10
percent of gross booth sales each Event Day is donated to MOMS.
Products
to be sold
Products
should be patriotic in nature or relative to Veterans and/or Military or you must grow,
gather, or create finished products.
Information
booths
Must
pertain to Veterans, Military and their family. Please
have paperweights available for your brochures, papers and flyers to use in case the wind
picks up.
Applications/Registration
With
the exception of on line registration spaces
will be assigned after applications are returned to the MOMS office with the $25.00 per
day 2 day min. booth fee.
Booth
Spaces and Locations
Booth
sizes will be 10’ x 10’ and clearly marked and numbered. Vendor location
assignments will be posted by 6:30 AM in several different locations. Locations will be
announced prior to arrival. Let us know upon arrival if you would like to request a
location change.
Cancellations
Please
let us know by noon on July 14th 2008 if your plans change.
Setup
/ Breakdown
You
may begin setting up Thursday from 1pm until 6pm, the afternoon July 31st. You may also set up from 6:30am on Friday morning
August 1st 2008. Your set up must be complete and all vehicles/extra
materials must be off the premises before 9am Friday morning.
Breakdown
begins at 6:00pm Sunday Evening. No Vendor
vehicles will be allowed on the Airport Vending area until 6:30pm.
FREE
Vendor Parking
Parking
for vendors is provided on the airport grounds. The
entrance gate will be designated with appropriate signage.
Please do not park on Parrott way or in surrounding business parking lots. All vehicles will be towed at owner’s expense
in these areas.
Canopy
Weights
Hanging
canopy weights and tie downs (were applicable) are required.
Cleanup
You
are responsible for keeping your space clean and for the removal of trash at the end of
each business Day. Refuge bins will be located
on the South side of the grounds for use. If
you cannot locate them, please find a Kelso Fly-in Volunteer to show you. Please do not use the smaller public garbage cans
for set up or breakdown refuge or those belonging to the Airport flight school. Appropriate containers will be marked.
No
Smoking at your booth during market hours.
Food
vendors
You
are responsible for meeting Cowlitz County health department codes and regulations.
Electrical
and Water Availability
There is no water or electricity available at your
booth sites. Generators must be operated per the 1997 Uniform Fire Codes and may not be
operated past 10 PM.
Growers
You are responsible for meeting all the regulations
in the State of Washington that apply to your business.
Prohibited
sale items
Selling
of any type of knife, including but not limited to hunting knives, cutlery, may not be
sold at the Kelso Fly-In. No selling of guns, including
but not limited to pipe guns, toy guns, cap guns, water guns, and marshmallow guns.
General
Event Rules
No
selling outside your booth.
Music
must be low so as not to interfere with other vendors.
Only
muffled & quiet generators with no fumes are allowed.
No
hawking permitted at any time.
No
roaming of vendors.
No
selling, distributing, giving away or displaying any food not resealed in a
‘factory’ wrap.
Handicapped
parking will be designated by the city of Kelso. MOMS Services will provide a map
booth and parking locations.
Dress
Code
Inappropriate
dress attire, including but not limited to paint in lieu of clothes, and swim suits. You
must be fully clothed. Any violation of the Kelso Municipal Code may result in you being told to remove your
booth from the festival without a refund of booth fees.
No
dogs in the Kelso Fly-In.
Food
and beverages
Food
and beverages sale are ONLY allowed by Food
Court Vendors. Not by any other vendor or at any other site.
Departure
All
booths and unsold merchandise must be removed no later than C.O.B. on Aug 5, 2007. Any
unsold merchandise and or trash of any kind left will be noted and further participation
in future Kelso Fly-In will not be permitted.
Agreement
The
City of Kelso/Longview or Mothers of Military Support. Will not be responsible for
storage, care, custody, or control of equipment, materials or furnishings owned by vendor.
No vendor may sell or advertise outside their marked booth area unless otherwise stated in
writing by the Kelso Fly-In director.
You
can submit the application below or register on line at http://mothersofmilitarysupport.momsservices.org/kelso.htm
Mail
in Vendor Application, 2008 Kelso Fly In
Name______________________________________________
Mailing
Address________________________________________
City________________________
State______ Zip___________
Phone____________________
Cell Phone__________________
Web
Site_____________________________________________
Email________________________________________________
Vehicle
Plate #_________________________________________
Type
of product sold_____________________________________
_____________________________________________________
IMPORTANT
NOTE:
Unless you register on line you must return this completed application, the signed Vendor
Contract and the $25.00 per day 2 day min. booth fee before a space will be assigned.
____
$25.00
per day 2 day min. Kelso Fly In Application fee enclosed
if applicable.
Vendor
Contract By signing below or registering on line, I certify that I have read, understand
and agree to abide by the regulations of the Kelso Fly In agreement as well as all laws,
codes and regulations that apply to doing business at the Kelso Fly In.
I
agree to hold harmless Mothers of Military Support, the City of Kelso/Longview and all of
their
Officers,
employees, representatives, directors or agents from and against all liability claims,
suits, damages, levies, cost, losses and fees including attorney fees arising out of or
related to my activities with the Kelso Fly-In.
Business
Name_____________________________________
Address___________________________________________
__________________________________________________
Print
Vendor Name__________________________________
Signature__________________________________________
Date___________________________
You
do not have to provide us the additional information. We are only requesting additional
information in the event of an emergency.
Additional
Information
License
Year
License
Number
Business
License
No.
of employees
Application
Type
of Business:
Wholesale
Retail
Services
Emergency
telephone numbers
List
the names and telephone numbers of two persons who can be contacted by the Longview/Kelso
Police or Fire Department in the event of an emergency at your business location.
Copy of application will be sent to kelso city manager.
Canopy
Weights and Safety Tips
From
time to time, the Kelso Airport will experience strong gusts of winds coming off the
river. Kelso Airport requires that canopy
structures be properly weighted for safety.
Normal
set-up
Each
canopy must be weighted down by hanging at least 30 pound weight from each corner. If you are in a grassy area, please stake down the
legs of the canopy appropriately.
Hanging
methods: Hang weights on each corner of your canopy, with the weight close to, but not
touching the ground. Then snug the weights to the legs of the canopy to keep them from
swinging or being bumped.
Canopy
Walls: Wind conditions may change, and canopy walls may increase the likelihood of your
canopy acting as a kite! Stay aware of the conditions and respond accordingly.
DISCLAIMER
("MOMS")
WILL NOT BE LIABLE TO ANY PARTY FOR ANY DIRECT, INDIRECT, SPECIAL, PUNITIVE OR
CONSEQUENTIAL DAMAGES SUFFERED, INCLUDING, BUT NOT WITHOUT LIMITATION, DAMAGES CAUSED BY
FAILURE OF PERFORMANCE, NEGLIGENCE, AND DISASTER OR UNDER ANY CAUSE OF ACTION. NO
INFORMATION, PRODUCT OR SERVICE PROVIDED BY ANY WHOLESALE/RETAIL PROVIDER IS GUARANTEED BY
("MOMS"), AND ("MOMS") DISCLAIMS ANY WARRANTY AS TO THE ACCURACY OF
ANY DATA OR PRODUCT PROVIDED BY AN INDEPENDENT WHOLESALE/RETAIL PROVIDER.
THIS
DISCLAIMER OF LIABILITY APPLIES TO ANY DAMAGES OR INJURY CAUSED BY ANY FAILURE OF
PERFORMANCE, BANKRUPTCY, DISASTER, ERROR, OMISSION, INTERRUPTION, DELETION, DEFECT, DELAY
IN OPERATION OR TRANSMISSION THEFT OR DESTRUCTION OR UNAUTHORIZED ACCESS TO, ALTERATION
OF, OR USE OF RECORD, WHETHER FOR BREACH OF CONTRACT, TORTUOUS BEHAVIOR, NEGLIGENCE, OR
UNDER ANY OTHER CAUSE OF ACTION. YOU SPECIFICALLY ACKNOWLEDGE THAT ("MOMS") IS
NOT LIABLE FOR THE DEFAMATORY, OFFENSIVE OR ILLEGAL CONDUCT OF WHOLESALE/RETAIL PROVIDERS
OR THIRD PARTIES AND THAT THE RISK OF INJURY FROM THE FOREGOING RESTS ENTIRELY WITH YOU.
You
agree to hold ("MOMS") harmless from any claims and expenses, including
reasonable attorney's fees and court costs, related to this Agreement, including the Terms
of Service. NOTE: “Terms of Service” will
be linked to mom TOS.
This
Agreement constitutes the entire agreement between the parties with respect to the subject
matter contained herein and supersedes all previous and contemporaneous agreements,
proposals and communications, written or oral between ("MOMS") representatives
and you. ("MOMS") may amend or modify this Agreement or impose new conditions at
any time.
This
Agreement shall be construed and controlled by the laws of the State of Washington.
Further, any dispute arising from the terms of this agreement or a breach of this
Agreement will be governed by the laws of the State of Washington. Customer agrees to
personal jurisdiction by the state and federal courts sitting in the State of Washington.
Privacy
Policy
This
site is owned and operated by Mothers of Military Support (MOMS) and www.momservices.org)
We want to make your experience online satisfying and safe.
Because
we gather certain types of information about our users, we feel you should fully
understand the terms and conditions surrounding the capture and use of that information.
This privacy statement discloses what information we gather and how we use it. Please Review “Privacy Policy” Link
here Posted Aug 3, 2007